Science Simplified Ltd Privacy Policy

This privacy notice provides information on how Science Simplified Ltd collects and processes your personal data.

It is important that you read this privacy notice.

1.   Important information and who we are:

Science Simplified Ltd is the controller and responsible for your personal data.

If you have any questions about this privacy notice or our data protection practices, please contact our data privacy manager.

CONTACT DETAILS

Our full details are:

Full name of legal entity: Science Simplified Ltd

Name or title of data privacy manager: Dr Jason Burry

Email address: science.simplified@outlook.com

Postal address: 12 George Close, Vicars Cross, Chester, UK, CH3 5HZ

Telephone number: +44(0)7395319177

2.  The data we collect about you

We may collect, use, store and transfer different kinds of personal data about you as follows:

· Identity Data which includes first name, last name and title;

· Contact Data which includes billing address, email address and telephone number;

· Transaction Data which includes details about payments to and from you and other details of services you have purchased from us;

· Usage Data includes information about how you use our website products and services;

· Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communications preferences.

3.  How is your personal data collected?

We may collect data from and about you including through direct interactions with you.

We may receive personal information indirectly from other members of your organisation.

We may receive personal data about you from various third parties and public sources.

4. How we use your personal data

We will only use your personal data for the activity for which we collected it which include the following:

· To register you as a new customer.

· To process and deliver your order.

· To manage your relationship with us.

· To improve our website, products/services, marketing or customer relationships.

· To recommend products or services which may be of interest to you.

The lawful basis for processing your data are as below:

· To perform the contract we are about to enter into or have entered into with you.

· Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests, unless we have your consent or are otherwise required or permitted to by law.

· Where we need to comply with a legal obligation.

5. How we share your personal data

We may share your personal data with external third parties to share professional contact details for the purposes of building business relationship to perform work activities as an external consultant.

We may share your personal data with other members of your organisation.

6. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

7. How long will you use my personal data for?

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. In most cases this will be for no more than 12 months after the completion of providing services to you or your company, we will then dispose of your information by deleting all paper and electronic records.

In some circumstances, we may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

8.  Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data including the right to receive a copy of the personal data we hold about you and the right to make a complaint at any time to the Information Commissioner's Office, the UK regulator for data protection issues (www.ico.org.uk).

These rights include:

· The right to request access to your personal data;

· The right to request correction of your personal data;

· The right to request erasure of your personal data;

· The right to object to processing of your personal data;

· The right to request restriction of processing your personal data;

· The right to request transfer of your personal data; and

· The right to withdrawing consent.

If you wish to exercise any of the rights set out above, please contact us.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively we could refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

9.  Further details

If you are looking for more information on how we process your personal data including on data security, data retention and lawful processing bases, please access our website privacy policy.

Updated 08/02/2023